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Business Administrative Assistant

Business Administrative Assistant

locations Remote Location

time type Full time

job requisition id R91064

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Job Title: Business Administrative Assistant

Department: Health System Shared Services | Information Technology Administration

Scope of Position:

Provide administrative support for the executive, administrative, and management staff within Med Center Information Technology on a day-to-day basis. Serves as a liaison with the Med Center IT offices, requiring exercise of discretion and discriminating judgement in dealing with all types of people, including patients, high level officials, faculty and staff, administrators, managers, physicians. Handles matters of a highly confidential and sensitive nature. Also responsible for coordinating daily office operational needs and assisting director/managers with administrative policies and procedures.

Position Summary:

Provides initial contact with vendors, staff requiring assistance and the general public; screen calls and visitors for all department personnel. Initiates and processes employee personnel paperwork; and ensures appropriate policies and procedures are followed. Reads and routes incoming department mail; prepares outgoing mail, as required. Organizes and maintains departmental information, including personnel records, invoices, requisitions and office correspondence. Processes timekeeping and arranges travel for staff in the department. Assists with coordinating department budget and expenditures.

Minimum Education Required:

  • Per Classified Civil Svc Specs
  • Required Qualifications: Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex;
  • 6 mos. experience (600 hrs course work) in office practices and procedures;
  • 6 months experience (600 hours course work) in customer service.
  • Some positions require one year related medical secretarial experience or completion of an associate’s degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description.
  • Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Our Comprehensive Employee Benefits Include:

  • An array of retirement plan options, each with a generous employer contribution.
  • Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
  • Paid vacation and sick leave, including short and long-term disability and paid parental leave.
  • Get the most out of the Public Service Loan Forgiveness program.
  • And much more!

Additional Information:

Location: Remote Location

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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