Board & Philanthropy Administrative Assistant

Board & Philanthropy Administrative Assistant

Position Title:Board & Philanthropy Administrative Assistant

Employment Type:Full time, four-day work week, two-year assignment with possible extension

Location:Remote, US-Basedpreferably based close to international airports and in a region with concentrated board cohorts (i.e. NYC/Northeast; SF Bay Area, Seattle)

Salary Range:$50,000-$74,000 based on experience and location

Position Overview
Island Conservation seeks a Board & Philanthropy Administrative Assistant with experience supporting executive and volunteer leaders, planning, supporting, and executing board of directors and donor meetings, trips, and events. Reporting to the Senior Major Gifts Officer, this person is an integral part of ICs Philanthropy team and provides an essential link between ICs staff and board.


40 %Duty: Board of Directors Administration and SupportTasks Include:Plan, schedule, and administer logistics for all board and committee meetings.Support staff in development of board and committee meeting agendas, briefing materials, board books, and minutes; coordinate advancement of action items.Support CEO and other staff in their cultivation and stewardship of all board philanthropists and members.Maintain donor records in Salesforce and comply with record keeping standards/protocols.Support recruitment and onboarding of new board and advisory council members.

40 %Duty: Donor meetings, events, and trips support.Tasks Include:Help plan, schedule, execute, and support donor cultivation/stewardship meetings, events, and trips with staff leadership, fundraisers, and board/advisory council ambassadors.

20 %Duty: Other duties as assignedTasks Include (Not Limited To):Donor discovery and lead prospecting Work with the Philanthropy & Salesforce Administrator, IOCC and marketing staff to qualify or disqualify Major Donor Prospects and Planned Giving Prospects. This will include identification, research, initial outreach, etc.Explore tools to enhance our pipeline development including best practices for WealthEngine, potential WE alternatives such as LexisNexis, capturing new leads using marketing tools such as Feathr, and other forms of research.Maintaining impeccable Salesforce records and maintaining compliance with all relevant administrative tools.


This is a full-time exempt position with a competitive salary and a full benefits package, including a four-day work week. Island Conservation offers a flexible work schedule with a remote home office.


  • This position requires approximately 4-8 work trips per year (domestic and international). Trips will regularly be 2 to 5 nights in duration.
  • Must possess or be able to acquire by position start time a valid passport and a valid drivers license.
  • The Board & Philanthropy Administrative Assistant will carry up to 20lbs as needed and set up teleconference systems for meetings and projection systems for presentations.
  • Must be able to adapt working hours to overlap regularly with staff in all relevant time zones (i.e., America/Pacific, America/Mountain, America/Puerto Rico, U.S./Hawaii, Pacific/Palau, Pacific/Auckland, Chile/Continental).

Required Qualifications

  • Associates degree or work experience equivalent
  • Excellent attention to detail.
  • At least two years professional experience demonstrating skills and ability to execute responsibilities outlined above.
  • Active listening and communication skills including writing, editing, speaking, presenting, and persuasion skills (English).
  • Demonstrated aptitude in Microsoft office suite and Outlook.
  • Experience with or a willingness to learn Adobe Acrobat, Salesforce (or similar CRM), WealthEngine (or similar research software), and Canva.
  • Fluent/ Bilingual Proficiency in English Language(oral, written, and comprehension skills).
  • Alignment with Island Conservations core values and commitment to Diversity, Equity and Inclusion.

Desired Qualifications

  • Bachelors degree
  • Five years experience demonstrating skills and ability to execute responsibilities outlined above in a primarily remote, global environment.
  • Excellent relationship-building and customer service skills.
  • Fluent / Bilingual Proficiency in Spanish or French (written, and comprehension skills) is desired.