Biomedical Imaging Coordinator

Title: Biomedical Imaging Coordinator

Location: Remote U.S.

Type: Contract

Workplace: remote

Category: Regulatory Affairs


About The Position

Flywheel is seeking a part-time Biomedical Imaging Coordinator to join our fast-paced and growing team on a fixed-term contract. This is an exciting opportunity for a self-motivated person with a comprehensive knowledge of clinical trials and electronic data capture systems. The Biomedical Imaging Coordinator will assist in managing the support provided to our clinical clients, including biomedical system administration, project management, and user management while following strict regulatory guidelines.


In this role, you will work with the Clinical Operations Department and report directly to the Ex. Director of Regulatory Affairs and Clinical Client Operations. We’re highly responsive to customer needs and constantly strive to make a positive contribution to the biomedical and life sciences communities we serve.

Team members are recognized and rewarded when advocating for customer success and satisfaction. We value self-motivated, creative individuals who work well in a collaborative environment – constantly generating and sharing new ideas and solutions with the team.

Flywheel has a comprehensive benefits package and encourages a balanced work life and home life.


  • Assist with all clinical operations services offered by Flywheel such as data management, user access/training, system administration, help desk services, extensive documentation, reporting, and project management while following Standard Operating Procedures and regulatory guidelines
  • Manage system user access and training activities
  • Respond to and complete help desk tickets within a timely fashion
  • Assist with the development and maintenance of all manuals and documentation relevant to specified duties
  • Perform data management and data reconciliation procedures following standard operating procedures as needed
  • Maintain accurate project records
  • Report and escalate to management as needed
  • Assist with risk assessments to minimize project risks
  • Establish and maintain relationships with third parties/vendors
  • Provide updates and progress reports to clients as needed
  • Track project performance, specifically to analyze the successful completion of short and long-term goals
  • Position may have access to systems housing Protected Health Information or other sensitive material
  • Troubleshoot electronic data capture system errors or user errors using advanced understanding of clinical trial process and biomedical imaging software used to manage the data
  • Work closely with other coordinators, software engineers, regulatory affairs and other departments to ensure clients are being provided excellent service and that activities are adhering to the individual contracted scope of work
  • Maintain positive and professional client and vendor relationships
  • Have exceptional knowledge of biomedical imaging clinical trials

What would make you a great fit

  • A Bachelor’s degree in Science or Computer Science
  • GxP Compliance Training
  • HIPAA Compliance Training
  • 21 CFR Part 11 Compliance Training
  • Additional regulatory compliance training as appropriate to clinical trials
  • Excellent project management skills
  • Excellent written and verbal communications skills
  • Excellent organizational and documentation skills
  • 3+ years Experience in biomedical informatics, medical imaging, clinical trial operations, and medical research
  • 3+ years interacting with professionals in the medical and pharmaceutical industries
  • Advanced knowledge of the clinical trial process and terminology
  • Certification in project, data management or clinical operations
  • Experience managing electronic data systems including system configurations, data management, and user access and training activities
  • Experience managing a help desk and responding to tickets in a timely manner
  • Excellent analytical and technical troubleshooting skills
  • Experience developing and managing system training manuals and documentation relevant to specified duties
  • Advanced experience working with Microsoft Office 365
  • Keen ability to maintain accurate project records
  • Knowledge of the risk management process and ability to assess potential risks and report them to management for review and mitigation
  • Provide detail oriented updates and progress reports to clients as needed
  • Solid organizational skills including attention to detail and multitasking skills
  • Advanced knowledge of computer systems and functionality is a must

Do you feel like you don’t have everything that’s listed above? If you have some of the skills and experience that we’re looking for and are willing to use your talent to learn the rest, we encourage you to apply!

About Us

Flywheel is the leading research data platform that’s transforming the way biomedical and imaging data are managed at leading life sciences, clinical, and academic institutions globally.

Flywheel provides a comprehensive research data solution with all the tools needed for curation, imaging processing, machine learning workflows, and secure collaboration. By leveraging cloud scalability and automating research workflows, Flywheel helps organizations scale research data and analysis, improve scientific collaboration, and accelerate discoveries.

Company Values


The alchemy of effective teamwork happens when we each take ownership of both the menial and the magical every day. We’re serious, but never stuffy. We keep our cool under pressure because we assume best intentions and maintain perspective. This allows for true teamwork, with a dash of irreverence.


We are tenacious and united in our pursuit of solving our customers’ biggest challenges, and no challenge is too big. Diverse backgrounds across our team make us more effective as we listen, absorb, collaborate, and iterate to innovate.


We’re obsessed with uncovering the why of any given. Having an open mind allows us to be quick to fail and quick to adapt. We relentlessly pursue continual improvement through learning and imagining new possibilities.


We’re fueled by grit, boundless energy, and a deep belief that we are doing cool shit. We don’t hesitate to stand up and speak out because we trust that through tough, honest discourse we can drive change and make a real difference for our customers and our mission.