Admissions Assistant

Location: Remote Remote US

Job Description:

As an Admissions Assistant, you report to the Director of Admissions and are responsible for providing administrative support and handling a diverse range of administrative tasks related to the Admissions Department. You are well organized, detailed oriented, flexible, enjoys the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Requirements

Who is American College of Education

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in diverse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.

ACE is a premier organization that is continually recognized for its commitment to social responsibility. In 2016, ACE became a Certified B Corporation. As a socially conscious institution, we believe we have a responsibility to our students, alumni, employees, local communities, and society. We strive to make an impact in the world that goes well beyond our bottom line.

Who You Are

You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.

As an Admissions Assistant, you report to the Director of Admissions and are responsible for providing administrative support and handling a diverse range of administrative tasks related to the Admissions Department. You are well organized, detailed oriented, flexible, enjoys the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Compensation

ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting hourly rate for this position is $16.00 plus all full-time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.

What We Look for in the Ideal Candidate

Demonstrates self-reliance by meeting/exceeding workflow needs.

Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills.

Follows established processes as outlined by organization and leadership.

Completes assigned duties based on daily business needs and individual skill set.

Consistently produces a high volume of quality work.

Capable, and adapts as needed, to work under pressure and meet tight deadlines.

Proven ability to work independently with limited supervision and with other department personnel.

Must support and embrace the College’s B Corp mission to improve the people and communities we serve through our civic engagement initiatives.

Must have exceptional communication, organization, and time management skills.

Must be “self-motivated” as well as creative and efficient in proposing solutions to complex, time-critical problems.

Must be collaborative in driving decisions and a team-player.

Strong analytical and problem-solving skills with a high attention to detail.

Builds and maintains student satisfaction.

Recognizes and anticipates student needs.

Day to Day Responsibilities

In this role you will wear different hats, but your skills will be especially essential in the following areas:

Manages the Admissions E-Mail Inbox.

Uploads admissions documents to applicant/student files in Campus Nexus.

Manages paper transcripts sent to Indianapolis office.

Processes electronic transcripts process and retrieval of test scores.

Processes Memorandums of Understanding that are given for certain grants in Campus Nexus.

Assists as needed with verification forms, letters and various communications to applicants.

Appropriately guides external stakeholder questions to the correct person or department.

Conducts regular audits to ensure accuracy of files.

Actively works towards recruiting every student who contacts the office.

Other duties as assigned.

Qualifications and Education Requirements

Associates degree and 1-year administrative experience. Or, 3 years administrative experience, preferably in a higher education setting.

Familiarity with student information systems is preferred, but not required.

Proven knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.

Our Commitment to Employees

Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For five years, ACE has received recognition as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. As a virtual first organization, we celebrate diversity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits:

Medical, dental, & vision Insurance

HSA and FSA options

Paid parental leave

Paid volunteer time

Tuition reimbursement & reduction programs

Generous PTO

401k and employer match

Full-service wellness and EAP program

Employee recognition and awards programs

Employer paid life & AD&D insurance

Short-term disability

Employer paid long-term disability

And more…

Physical Demands

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.

Diversity

At American College of Education, we believe that the best learning environment for students and staff is one in which we encounter viewpoints and experiences that are different, yet complementary to ours. This environment is fostered by the presence of persons with diverse backgrounds. We recognize that acknowledging diversity is a necessary precondition, but sustained effort is necessary to ensure equity and greater inclusion. Through strategic planning and initiatives, we seek to develop programs that promote equity and inclusion for everyone so that all members of ACE’s community can reach their full potential. To create and maintain a truly diverse, equitable and inclusive learning community, we strive to make all feel equally valued, and we uphold our Commitment to Freedom of Expression. We may celebrate diversity, but we “live” inclusion.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employees are increasingly integrating AI into their roles, demonstrating its potential to boost efficiency, accuracy, and productivity. By utilizing AI technologies, we can streamline processes, gain valuable insights from data, and automate routine tasks, which allows employees to concentrate on more strategic and creative aspects of their work. While AI is a beneficial tool in the workplace, if its use-such as ChatGPT, Grammarly, Copy.ai, etc.-accounts for more than 50% of any work assignments or job responsibilities, it will need to be reported to a direct leader.

Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net. Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the individual.

American College of Education seeks to attract and retain a diverse staff consistent with its diverse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Massachusetts, South Dakota, or Alabama.

ACE is an Equal Opportunity Employer.