Administrative Coordinator

Title: Administrative Coordinator

Location: Princeton United States

Job Description:

Overview

About the Organization

The Empirical Studies of Conflict (ESOC) is a multi-campus, interdisciplinary network of scholars engaged in research on politically motivated and organized criminal violence worldwide. The Bridging Divides Initiative (BDI), a program within ESOC, is a non-partisan research initiative that tracks and mitigates political violence in the United States. BDI supports efforts to grow and build local community resilience through elections and other periods of heightened risk, laying the groundwork for longer-term to bridge the divides we face as a nation. It does this by 1) producing action-oriented and responsive research to fill existing gaps and empower local leaders; 2) enabling cross-sector collaboration, so individuals and organizations are better prepared to mitigate risk and respond to crisis when it does arise; and 3) helping to drive the policy and community response. Over the past four years, BDI played an essential role in supporting a wide range of actors preparing for and responding to political violence and democratic crisis. Our data, analysis, and tools continue to help a diverse coalition of national and local decision-makers better target their interventions. BDI is based at the Princeton School of Public and International Affairs (SPIA), co-hosted by the Empirical Studies of Conflict (ESOC).

We love being part of Princeton, but we hire for roles exclusively focused on achieving the missions of ESOC and BDI. This position would support these two research streams. Cover letters should be tailored to the work of ESOC and BDI. Candidates whose cover letters only reference Princeton as a whole will not be considered. For more information,

Position Overview

We seek an experienced Administrative Coordinator to provide operational research support to ESOC and BDI leadership. The Administrative Coordinator will be a key resource for administrative, financial, human resources, communications, and operational matters.

This is a full-time, benefits-eligible, 1 year term position.

Responsibilities

• Procurement and vendor management: Setting up contracts; purchase orders and non-purchase orders; onboarding suppliers; tracking invoices and payment.
• Personnel operations: Working with the SPIA and Princeton human resources teams to coordinate hiring new employees, onboarding, extensions and offboarding. Assisting with hiring pre-docs and post-docs by setting up job ads, executing recruitment plans, organizing applications, compiling reviews of applications, and scheduling interviews.
• Communications support: Helping the ESOC Assistant Director to expand the reach of ESOC and BDI research through updating our website and coordinating external push communications across social media platforms.
• Event Support: Assisting with planning the ESOC Annual Meeting, regional meetings, and periodic BDI events. May include travel to event locations.
• Other: Handling expenses related to various activities; this includes making travel arrangements for team members; processing reimbursements; reconciling research accounts, and credit card statements, ordering supplies and placing orders via PeopleSoft, Princeton Marketplace or using a university-issued credit card within budgetary limits in accordance with University policy.

Qualifications

Required

• Experience managing and prioritizing among the details of multiple projects
• Extremely organized, with comfort navigating different Princeton platforms and systems
• 1+ year in financial management
• 1+ years of experience coordinating travel logistics or events
• Experience with Microsoft Office / Google Suite

Preferred

• BA / BS; experience with Peoplesoft Systems

Timeline: Start date for the position is ASAP. The role is envisioned as a one-year minimum engagement, with opportunities for renewal.

Our benefits

• 24 paid vacation days with 11 paid holidays
• 2 paid personal days
• 8 sick days
• Health insurance policy via Aetna and/or UnitedHealth care as well as Vision, Dental, and employer sponsored short and long-term disability policies and life insurance.
• Flexible Spending Accounts (HFSA, DFSA)
• Retirement Savings Plan, with 403(b) Princeton contributions (9.3% of annual salary)
• Robust education support program covers 85% of tuition and mandatory educational fees at accredited U.S. institutions, up to $5,250 annually, eligible after one year of service
• Employee Assistance Program (EAP) and other wellness resources to support employees and their families

Work authorization/visa eligibility: Work must be performed within the United States and is fully remote. This job requires sustained U.S. work authorization and is not eligible for U.S. visa sponsorship.

No matter who you are, BDI is a place you can call home. We know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our team to help guide our work on challenging issues.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS</p>

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Entry Level

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