Administrative Coordinator

Administrative Coordinator

• USA
• 49,000-54,000 per year
• Salary
• Full Time

Position Title: Administrative Coordinator / Philanthropy Department

Location: Remote USA

Salary: $49,000- $54,000

Status: Full-time, salaried, exempt

Reports to: Vice President, Philanthropy and Marketing

ABOUT US:

Since 1988, Rainforest Trust has been safeguarding imperiled tropical habitats and saving endangered species by establishing protected areas in partnership with local organizations and communities. With our partners, we have protected more than 51 million acres of vital habitat across Latin America, Africa, Asia and the Pacific. Rainforest Trust is a 501c3 nonprofit organization that relies upon the generous support of the public to successfully implement our important conservation action.

HOW YOU’LL CONTRIBUTE TO OUR MISSION:

• Collaborate closely with the Vice President of Philanthropy & Marketing to manage team communications, handle external correspondence, document departmental minutes, and oversee executive calendar organization.
• Coordinate donor travel and all logistics related to travel as well as event planning and coordination of in-personal and virtual events.
• Support the Philanthropy team in the development of materials for Board Meetings.
• Assist in managing department priorities and projects and provide support to the Philanthropy team with organizing donor materials.

TO SUCCEED IN THIS ROLE, WE’RE HOPING YOU’LL HAVE:

• Strong client orientation by responding to a wide range of inquiries and liaising with diverse internal and external stakeholders to coordinate work and information flow. You can successfully generate informational documents tailored for external audiences.
• Robust project management and technical skills. You have a demonstrated ability to prioritize tasks (for yourself and others) and manage stakeholders so that multiple projects can be completed effectively, simultaneously, and on time. You have strong technical experience using MS Suite, G Suite and project management software such as Asana.
• Extensive event and travel planning experience. You possess exceptional skill with travel planning to ensure all travel arrangements and documentation are accurate and complete. You have a keen attention to detail to ensure all event logistics are executed flawlessly.
• Strong knowledge management experience. You can effortlessly organize folders, drives, create SOPs and other essential materials. You can also play a vital role in streamlining processes and projects to achieve departmental objectives.
• Experience providing administrative support for a philanthropy team. You will manage tasks for the VP of Philanthropy and Marketing including approvals, email correspondence, and calendar management. You will be assisting with various other administrative tasks for the department such as assisting with call reports, donor briefings, donor research, helping manage donor outreach, gift processing and meeting briefings. Additionally, you will be helping with the development and mailing out of thank you letters to donors. You have adept writing skills for department record keeping and meeting minutes.

EQUAL OPPORTUNITY EMPLOYER

Rainforest Trust values the diversity of our planet and environment and wants our team to reflect the richness of the global population we serve. We believe that striving to maintain a demographically diverse workforce where employees are treated equitably and feel a strong sense of inclusion is not only an ethical imperative but also a key driver of innovation and excellence, enhancing our ability to fulfill our mission of conserving and protecting our natural environment.

We put this belief into action by striving to apply a diversity, equity, and inclusion lens to every aspect of employment, from how we hire and recruit, to how we determine compensation and benefits, to the training and development we offer, and the working conditions we create.

Research shows that while cis-men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks (especially groups that are underrepresented in the conservations field) tend to only apply when they check every box. So if you think you have what it takes, but don’t necessarily meet every single qualification, please still get in touch. We’d love to have a chat and see if you could be a great fit!

We are an equal-opportunity employer and give all qualified applicants consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

WORKING CONDITIONS AND TRAVEL REQUIREMENTS

Rainforest Trust is a remote first organization and the incumbent will be expected to work primarily from home with an excellent internet connection, though part-time office space may be available in Warrenton, VA and/or Washington DC.

Occasional national and/or international travel may be required for organizational meetings and other events.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to remain in a stationary position at a computer terminal for an extended period. The person in this position frequently communicates with colleagues both verbally and in writing and must be able to exchange accurate, neat and thorough information.

ANTICIPATED SALARY

The salary range for this position is $49,000- $54,000 commensurate with experience. This base compensation range represents the anticipated low and high range of wages for this position. Actual salaries will vary and will be based on various factors, such as candidate’s location, qualifications, skills, competencies, and proficiency for the role. Information on other benefits may be found on our Careers Page.