QPI Administrative Coordinator (Full-Time, Remote)
ABOUT THE QUALITY PARENTING INITIATIVE (QPI)
The Youth Law Center’s Quality Parenting Initiative (QPI) is an innovative system-change strategy for reforming child welfare practices and policies across the country by partnering with system stakeholders and centering the voices of those most impactedyouth, birth parents, and foster caregivers. The QPI team works in more than 80 jurisdictions across the country to transform child welfare systems at the local, state, and national levels, with a goal of ensuring that every child in foster care receives excellent parenting, every day.
ABOUT THE POSITION
The Administrative Coordinator will serve as both the administrative support backbone of our QPI team and the face of QPI during events and in external communications. Within the team, the Coordinator will serve as the first point of contact for administrative support needs and will fill a variety of administrative functions, including maintaining team and project calendars, taking notes and providing live support during meetings, creating and proofreading documents, maintaining files and contact lists, supporting monthly contract deliverable activity tracking, and more. In their external-facing capacity, the Coordinator will be our constituency’s go-to contact person, triaging email inquiries, providing program information and resources, corresponding with our QPI member sites, and making introductions and announcements during live virtual and in-person events.
Additionally, the Coordinator will play a vital role in the success of our annual, virtual QPI National Conference as well as a variety of smaller in-person and web events throughout the year by serving as the event coordinator. This position will coordinate the overall event planning process and will oversee event logistics by serving as the vendor liaison, tracking registration and attendance, addressing on-site support needs, coordinating the evaluation process, and other responsibilities.
This is a full-time, remote position and can be performed from anywhere within the continental United States, with a preference for states in which QPI currently operates (see below). Travel for events several times a year will be required. This position reports to the QPI Special Projects Manager.
The successful candidate for this position will have at least three years of dedicated administrative experience, with a broad range of solid administrative skills, and will be equally energized by standing at the front of the room and attending to behind-the-scenes details. You find satisfaction in being the person your team relies on to have answers, solve problems, spot errors, and come through in a pinch when time-sensitive needs arise. If asked, your coworkers would rave about how dependable and unflappable you are. In fact, being faced with a little chaos and ambiguity brings out a certain calm in you because that’s where you get to work your organizational magic. Though you’re ready to take responsibility and initiative in coordinating complex projects, you also appreciate just how necessary rote, day-to-day admin is to sustain the workno task is too small for you. You’re meticulous, self-motivated, a time-management whiz, tech-savvy, personable, and supremely adaptable. And last but not least, you enjoy planning events! We’d be thrilled if you already have familiarity with QPI or child welfare systemshaving lived experience in the foster care system is an added bonusbut that’s not required.
This support position will hold both day-to-day administrative responsibilities and event coordination responsibilities, with periods when event coordination needs wane and other projects take priority.
The list below is intended to illustrate the core responsibilities of this position. Such a list is never exhaustive; new needs and opportunities will continue to arise as our team grows and changes.
SKILLS & EXPERIENCE
The list below represents what we believe are the most important characteristics needed for someone to be successful in this position. We also recognize that women, people of color, LGBTQIA+ folks, and other historically economically marginalized people tend to avoid applying for jobs if they don’t meet 100% of the listed qualifications. We encourage you to apply if you’re enthusiastic about this role, even if you don’t meet every single criterion on the list.
EMPLOYMENT & BENEFITS DETAILS