Administrative Assistant to the Director

Title: Administrative Assistant to the Director

Location: United States

Job Description:

Do you like to be the center of attention? Do you enjoy working as part of a highly collaborative and supportive team? Do you also see yourself as a self-starter who thrives by gaining process and project autonomy through experience? We have a position for you!

The Office for Continuous Professional Learning (CPL) seeks a detail conscious, highly organized individual to join our team.

As the hub of CPL, this position is the initial contact most people encounter, whether walking through our doors or over the phone. In addition to direct administrative support of CPL’s Assoc. Dean, the role of Administrative Assistant to the Director includes a variety of duties, such as:

• Maintaining supply inventories and assisting with departmental ordering
• Facilitating communication with and staffing meetings for the CPL Advisory Council
• Payment processing, including registration fees, event sponsorships
• Assisting with Continuing Medical Education accreditation approval and tracking processes
• Managing the annual Call for Proposals and Annual Reporting for the Scholarship in Education Allocation Committee internal mini-grant opportunity
• Occasional assistance with event coverage outside of normal business hours

Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after an orientation period.

CPL strives for the highest quality learner and patient-care outcomes through our commitment to supporting lifelong learning and knowledge sharing. Our mission is to provide learning experiences and resources to healthcare professionals and educators with the intent to change strategy, competence, and performance that improve patient-care and learning outcomes.

Finalists should be prepared to provide official educational transcripts if selected for hire.
Applicants must provide names of 3 past or present professional references, preferably supervisors that the hiring official can contact.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• If located at the UNM Children’s Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred QualificationsThe ideal candidate is detail-oriented and possesses exceptional customer services skills. We’re looking for a problem-solver with the ability to manage, prioritize and complete multiple simultaneous projects, be self-motivated, and adaptable in a team-oriented environment.

• Significant knowledge and implementation of departmental front-desk and managerial support
• Ability to remain organized and focused while successfully working on multiple competing tasks in a busy office setting
• Excellent oral and written communication skills to create correspondence and reports
• Experience in planning, scheduling, and coordinating calendars and events
• Accurate and detail-oriented data entry experience
• Proficiency in Adobe and Microsoft suite products.
• Proficiency or familiarity with Smartsheet or similar data-collection, project-management software platform

Additional RequirementsWorking hours are Monday through Friday, 8 a.m. to 5 p.m.

CampusHealth Sciences Center (HSC) – Albuquerque, NM

DepartmentContinuing Med Edu Operations Admin (013C0)

Employment TypeStaff

Staff TypeRegular – Full-Time

Term End Date

StatusNon-Exempt

PayHourly: $17.56 – $22.89

Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check RequiredYes

Eligible for Remote WorkYes

Eligible for Remote Work StatementAlthough on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after an orientation period.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach a cover letter and updated resume to your application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.