Administrative Assistant, Medical Analytics and Insights

Administrative Assistant, Medical Analytics & Insights (GMEI)

locations

United States – New York – New York City

United States – Remote

time type

Full time

job requisition id

4878242

ROLE SUMMARY

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

This role will be responsible for providing operational support to the GMEI Medical Analytics Leadership Team and other supporting functions with the GMEI organization as needed. The role involves leading/supporting several project initiatives as well as day-to-day operational responsibilities. The (GMEI) Medical Analytics & Insights Project Administrative Assistant will provide global operational support to the Medical Analytics & Insights leadership team, including, but not limited to:

• Operational management
• Finance and Budget Management
• Meeting management
• Vendor Management
• Operating Plan support
• Project management
• Communications support

ROLE RESPONSIBILTIES

Operational Management

• Provide operational support to the GMEI Medical Analytics & Insights Leadership Team, including complex calendar management, trave & expense report support and meetings.
• Provide operational support to the GMEI Medical Analytics & Insights Leadership Team with meeting planning, travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management and logistics
• Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
• Provide support for various Medical and Leadership Team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams management during the meeting, note-taking, and meeting summary distribution.
• Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
• Handle confidential matters on a regular basis.
• Coordinate and provide key information to other business units & teams as requested, and as appropriate.
• Manage document resources on SharePoint site.
• Assist with onboarding of new colleagues as requested.
• Update team organizational charts and distribution lists as requested.
• Coordinate activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.

Finance and Budget Management:

• Responsible, with minimal oversight, for all aspects related to financial set up, approval, and management of financial projects (e.g. Purchase Orders, forecasting, payment tracking).
• Manage Purchase Order’s through the Ariba and ePA3 systems, also tracking payment of invoices as requested.
• Act as a single point of contact for issue resolution related to management of vendor related purchase orders including creation of new vendors, resolution of invoice payment delays and duplications
• Serve as business process owner for providing training and guidance on financial systems/processes to members of the team

Meeting Management:

• Manages key meetings, including agenda development / coordination, generation of minutes, and follow-up on any actions
• Ensure logistics are in place and ready for seamless execution (e.g. calendar invitations, meeting room, technology set-up)
• Provide operational support to key Off-Site meetings, including agenda and slide development, liaising with any external vendors/guests, and logistics oversight.

Communications:

• Supports the execution of the team’s communication strategy which includes use of existing tools such as newsletters and videos

BASIC QUALIFICATIONS

• Experience working at the executive operational level at Pfizer
• Undergraduate degree (BS/BA) or equivalent experience
• 3-5 years of pharmaceutical industry experience. Pfizer experience preferred
• 5+ years of experience as an executive operational assistant or coordinator experience
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders
• Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
• Strong verbal and written communication skills – ability to mobilize team members and engage leadership
• Demonstrated project management experience
• Business acumen, Decision making, and demonstrated flexibility
• Ability to navigate internal organization/processes
• Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint &; Box.
• Ability and willingness to handle special projects
• Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent

NON-STANDARD WORK SCHEDULE, TRAVEL, OR ENVIRONMENT REQUIREMENTS

• US Travel of up to 5% of the time.

Other Job Details:

Additional Location Information: US – remote

Eligible for Relocation Package: No

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The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.

Relocation assistance may be available based on business needs and/or eligibility.

Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Administrative

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