Administrative Assistant – Legal and Corporate Affairs

Title: Administrative Assistant – Legal and Corporate Affairs – Fully Remote

Location: United States

Job Type

Full-time

Description

Primary Responsibilities and Duties:

Maintain and prepare financial records and reports for the department, including by completing tasks connected to paying invoices, completing credit card reports, and submitting requests for reimbursement

Make travel arrangements for Department staff

Assist with contract administration for PETA Foundation and its supported organizations, including by routing contracts for signatures, updating and maintaining PETA Foundation’s contract database, and scheduling and updating contract expiration and by reviewing alerts

Schedule PETA Foundation and supported organizations’ board meetings, draft meeting agendas, minutes, and resolutions, and communicate with board members about board administration matters

Assist with collecting and logging PETA’s lobbying activity and expenses, and preparing related reports

Assist with collecting information for and completing insurance applications

Collect weekly reports from attorneys and support staff, and compile and distribute the same

Review and distribute by email copies of Department mail

Handle voicemail messages left for Washington, DC office

Handle other administrative tasks including, without limitation, production requests, requests to draft, proof, and finalize letters, and requests for administrative support from attorneys

Maintain confidentiality at all times

Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

College degree or equivalent relevant professional experience

Working knowledge of Microsoft Office 365, including Word and Excel, and other software such as contract databases (ContractLogix preferred), document retention systems (Worldox preferred), electronic signature applications (DocuSign and SIGNIX preferred), and video conferencing applications (Zoom and Teams preferred)

Demonstrated thorough knowledge of animal rights issues and PETA campaigns

Demonstrated effective written and verbal communication skills

Proven organizational skills and meticulous attention to detail

Demonstrated ability to handle multiple tasks and prioritize work

Demonstrated ability to maintain strict confidentiality at all times

Self-motivation and the proven ability to work independently and as part of a team

Commitment to the objectives of the organization

The hourly pay range for this position is $15.45 – $19.10 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.