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Administrative Assistant – Legal

Title: Administrative Assistant – Legal

Location: US National

About Dialpad

Work Beautifully

Dialpad is the leading Ai-Powered Customer Intelligence Platform that is transforming how the world works together. Based on 4 billion minutes of analyzed voice and meetings data and growing, we have designed one, beautiful workspace that seamlessly combines the most advanced Ai Contact Center, Ai Sales, Ai Voice, and Ai Meetings with Ai Messaging. More than 30,000 innovative brands and millions of people use Dialpad to unlock productivity, collaboration, and customer satisfaction with real-time Ai insights. With initial funding and leadership from Google and leading venture capitalists such as ICONIQ and Andreessen Horowitz, Dialpad has over $200M in ARR and is one of the fastest growing Ai companies in the world.

About the team

Dialpad’s Legal team plays an essential role in assessing risk and protecting the company while advancing business goals. This team collaborates closely with our Sales, Marketing, Finance, Customer Success, and HR teams to improve the company’s overall effectiveness and to manage the myriad legal matters that these teams face. We are an intentionally small, highly competent group of legal professionals focused on velocity, scalability, and rigor to support Dialpad’s continued growth from startup to market leader.

Your role

We are seeking an entry-level Administrative Legal Assistant for a temporary contractor position. As an Administrative Assistant, you will be responsible for managing a contract repository consisting of thousands of contracts with customers, vendors, partners and more. You’ll work closely with our IT team, Legal Assistant, and Contracts Managers to help us get the most out of our contract lifecycle management (CLM) system. Your primary tasks will include tagging attributes and terms in contracts, as well as generating various reports based on specific tagged attributes and contract types. This is a temporary contractor position, which requires a commitment to completing the assigned tasks within the specified timeframe.

This position will work closely with our Legal Assistant and has the opportunity to be based remotely or in one of our Bay Area Offices.

What you’ll do

  • Manage and oversee our CLM and repository system
  • Collaborate with the contracts team and IT department to establish a seamless integration with Salesforce
  • Perform through organization and maintenance of the repository, housing a substantial volume of contracts
  • Conduct a comprehensive review of previously executed contracts to identify, categorize, and tag specified key attributes and terms
  • Validate and ensure the accuracy of contract tags suggested by Ironclad’s AI during the import process, including dates, contract values, renewal terms, and more
  • Ensure consistent and coherent naming conventions for all contracts within the repository
  • Eliminate duplicate and empty records lacking associated contracts
  • Generate requested reports based on specific tagged attributes
  • Adhere to a strict code of confidentiality and handle sensitive information with utmost professionalism

Skills you’ll bring

  • Bachelor’s degree or equivalent (preferred)
  • Previous administrative or clerical experience
  • Experience using a CLM tool (preferred)
  • Attention to detail and strong organizational skills
  • Basic understanding of legal terminology, types of contracts, and contract components
  • Proficiency in using computer systems and software for data entry and file management
  • Ability to work independently and efficiently in a fast-paced environment
  • Excellent time management skills.

Who you are

The successful candidate will play a vital role in organizing and streamlining our contract repository, ensuring efficient retrieval and access to essential contract information. The ideal candidate for this role is inquisitive, detail-oriented and deadline-driven; they are skilled at planning, organizing, and executing tasks within specified timeframes, and because of this they thrive in an environment where there is a sense of urgency.