Administrative Assistant

Administrative Assistant

Position Overview

• Salary Range (Non-Exempt): $55,000 – $75,000

• Description: Third Plateau, a leading social impact and philanthropy consulting firm, is looking for an adaptable, collaborative professional to serve as an Administrative Assistant. Under the guidance of Third Plateau’s Chief of Staff, the Administrative Assistant will support the scheduling needs of Vice Presidents and support a variety of operational functions across the team. Top candidates will be highly organized self-starters, able to work under tight deadlines, able to juggle multiple assignments simultaneously, and be hungry to learn. Known for its supportive work culture, Third Plateau offers a remote-first environment, platinum-level health insurance, generous paid time off, a wellness stipend, professional development opportunities, 401k matching, and more.

• Location: Flexible on remote locations, with access to office space in the Bay Area and Sacramento. Please note that being authorized to work in the U.S. is a precondition of employment at Third Plateau, as we are not able to sponsor applicants for work visas at this time.

What You’ll Do

The Administrative Assistant is a vital team member in our busy, mission-driven firm, responsible for ensuring seamless workflow and smooth daily operations. Reporting to the Chief of Staff, this role encompasses diverse responsibilities, including project and program support for a variety of client teams and operational support for the Third Plateau team. The ideal candidate is creative, adaptable, and capable of exercising good judgment while thriving in an entrepreneurial environment that values hospitality and client service.

Essential duties and responsibilities include, but are not limited to:

Scheduling and Administrative Support (45%)

• Schedule meetings and calls for Vice Presidents.

• Address the administrative needs of Vice Presidents and proactively seek appropriate resources to support them.

• Communicate effectively and professionally to both external partners and internal team members.

• Support administrative needs of the Sacramento headquarters, including processing mail and booking conference rooms for in-person meetings.

• Provide general project management support, particularly around events and communications.

• Act as backup support to other Administrative Assistants.

Organizational Stewardship (30%)

• Support the Director of Culture on logistics for teamwide meetings and events, including calendar invites, distributing agendas, and managing Zoom meetings.

• Tend to internal administrative items (e.g., emails/Slack, timekeeping, expenses, HR).

• Participate in internal activities (i.e., full team meetings, peer learning communities, culture building activities).

• Engage in individual professional development/learning opportunities.

Firm Operations Support (25%)

• Assist with maintenance of corporate documents, including business registration renewals and insurance certificates.

• Maintain staffing database in Airtable in partnership with the Chief of Staff.

• Support client teams on file organization in accordance with the firm’s knowledge management procedures.

What You’ll Need

• 2+ years administrative experience.

• Genuine passion for providing outstanding hospitality and service.

• Comfortable working under pressure at times and accommodating last-minute changes and deadlines.

• You should have intense curiosity, an ability to ask the right questions, good listening skills, an eagerness to learn, an open mind, and resourcefulness.

• Exceptional task and time management and a high level of attention to detail.

• Forward-looking thinker who actively identifies areas for improvement in business operations and proposes solutions.

• Proficient in Microsoft Office suite of programs.

How To Apply

If are you interested in applying, please take some time to review Who We Are and What We Do, and Our Commitment to Equity & Belonging.

• Position Title – Application

In the email, attach your resume, cover letter, and responses to the prompts below in the following format:

• First Name Last Name – Cover Letter.pdf or .doc

• First Name Last Name – Resume.pdf or .doc

• First Name Last Name – Prompt.pdf or .doc

Please detail in your prompt responses the following:

1. Please describe your applicable experience working with nonprofits.
2. Please share which of your skills and experiences uniquely qualify you to enhance the Third Plateau team and our work through this position.
3. How will the different pieces of your identity contribute to this team and work? Please share as much detail as you feel comfortable sharing to help us create a team that represents a diverse set of identities.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to this field, returning to work after a gap in employment, looking to transition, or take the next step in your career path, we will be glad to have you on our radar.

At Third Plateau, we believe in the power of diverse teams. In our recruiting efforts, we always seek to reach a broad and diverse pool of applicants to ensure our final candidates are not a homogenous group in terms of demographics or experience. You can read more about our commitment to Equity & Belonging here. We welcome applicants of all backgrounds to apply. Third Plateau is committed to providing equal employment opportunity to all employees and applicants for employment without regard to their race, color, age, religious creed, sexual orientation, or other personal characteristics.