Administrative Assistant

Title: Administrative Assistant

Location: United States

Job Description:

Position Overview

The Coalition of Communities of Color (CCC) is seeking an Administrative Assistant to provide logistical and administrative support to the organization and our programs. The Administrative Assistant’s work will help ensure CCC meets our commitments to community members and partners and move us forward in our mission for racial justice.

As our Administrative Assistant, you will support general CCC operations as well as specific programs, including our research, advocacy, environmental justice, and political programs. Your work will immediately add critical capacity to our programs so that we can broaden and deepen our impact toward systemic change.

You may be the right candidate if you are highly organized and detail-oriented, love checking items off a to-do list, and thrive on varied and dynamic work in a highly collaborative environment with colleagues committed to racial justice. Your day-to-day work will have touchpoints with many of our programs and staff. As CCC’s Administrative Assistant, you will also help us establish and implement new systems — we will be learning from you.

This position is an excellent opportunity for someone who is passionate about racial justice and looking to enter the nonprofit sector. Through this work, you will gain a deeper understanding of the wide variety of issues and strategies CCC uses to advance racial justice. CCC is committed to the growth of our staff and providing learning and relationship-building opportunities.

This position is primarily remote but the Administrative Assistant must be able to attend in-person meetings and events when assigned. The Administrative Assistant will have some flexibility to determine their schedule with manager approval. The Administrative Assistant will be welcome to attend general CCC meetings and activities.

Job Responsibilities

Data Support: You will help us better track important data obtained from community engagement, research, workshops, and surveys. You will also help CCC build relationships and track our contacts by adding and updating contacts and tracking donations.

Financial and Contract Administration: You will support CCC’s financial operations and commitments to our partners and participants by supporting bookkeeping, invoicing, contract management, and distribution of stipends to community participants.

Meeting and Event Coordination: You will support events and meetings to advance CCC’s community engagement, research, and coalition activities by managing logistics for in-person events and meetings, and supporting communications. You will also help advance our research, environmental justice, and advocacy by coordinating group meetings, interviews, and focus groups. You’ll also have the opportunity to engage in our programmatic work by leading breakout sessions, and documenting meetings and activities.

Communications: The Administrative Assistant will ensure CCC sustains its relationships with our partners and supporters through strong communications, including assisting with member email updates, mailings, and language accessibility services.

Coordination and General Support: You will keep CCC’s programs and operations running smoothly and add to our capacity by coordinating closely with our team, communicating administrative updates, and jumping in to support a range of tasks as needs arise.

Qualifications

• Commitment to CCC’s mission of advancing racial justice and equity
• One year of performing relevant administrative activities; this may be met through substantively related internship or volunteer experience
• Outstanding time management skills and ability to manage and prioritize a large volume of diverse tasks on multiple deadlines
• Strong computer skills and ability to learn database systems
• Able to learn and follow systems and procedures with strong attention to detail
• Eager to collaborate and provide support to colleagues wherever needed
• Able to communicate effectively and efficiently
• Proactively identifies solutions and improvements to the organization’s processes

Experience in the nonprofit sector and direct experience working with communities of color in the region is a plus but not required.

Compensation

This is a non exempt position with an hourly salary range $22.50–$26.75 at an estimated 30 hours per week. CCC works to provide our staff with support for their health and well-being and recognize the value of their work through robust paid vacation and sick leave, health and dental insurance for employees with 100 percent of premiums paid, and additional benefits, including:

• Paid time off: Paid vacation increasing with tenure at the organization (accrued on an hourly basis); sick leave; 12 paid holidays and one week office closure in December.
• Insurance: Medical, dental, vision, short and long-term disability, and life insurance for the employee, with 100% of premiums paid by CCC.
• Additional benefits: Flexible Spending Account (health savings and daycare), Transportation Savings Account, Employee Assistance Program, monthly phone and transportation stipends, and full reimbursements for the employee’s Paid Leave Oregon contributions.
• Retirement: Employees may enroll in a 401k retirement plan upon hiring and receive a matching contribution after one year of employment.
• Resources and paid time for training, skill-building, and professional development

Location and Hours

Work Environment: Daily job activities for this position may be conducted fully remotely. The Administrative Assistant must be available to attend in-person coalition and program meetings as needed.

Hours: The Administrative Assistant will work with their manager to set their schedule. At least 70% percent of hours must overlap with CCC’s standard office hours of 9 AM to 6 PM, but some tasks may be performed outside of these hours if preferred by the Administrative Assistant and approved by their manager.