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Administrative Assistant

Administrative Assistant

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Company Description

Dropbox is a special place where we are all seeking to fulfill our mission to design a more enlightened way of working. Were looking for innovative talent to join us on our journey. The words shared by our founders at the start of Dropbox still ring true today. Wouldnt it be great if our working environmentand the tools we usewere designed with peoples actual needs in mind? Imagine if every minute at work were well spentif we could focus and spend our time on the things that matter. This is possible, and Dropbox is connecting the dots. The nearly 3,000 Dropboxers around the world have helped make Dropbox a living workspace – the place where people come together and their ideas come to life. Our 700+ million global users have been some of our best salespeople, and they have helped us acquire customers with incredible efficiency. As a result, we reached a billion dollar revenue run rate faster than any software-as-a-service company in history. Dropbox is making the dream of a fulfilling and seamless work life a reality. We hope youll join us on the journey.

Team Description

Our Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams thrive by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos.

Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for our Core business. This person will support the Vice President, Product Management & GM. Our Admins are the glue that holds everything together – from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. Youll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities

  • Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
  • Set up domestic and international travel arrangements
  • Plan and execute on-site and off-site meetings, dinners, and events
  • Prepare monthly expense reports for leads and coordinate special projects as needed
  • Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts

Requirements

  • Bachelor’s Degree
  • 2+ years experience in an administrative support role
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once in an organized manner
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond with a proactive mindset
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Google calendar/e-mail/doc skills
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and helping your leads and their teams as they scale
  • Event planning experience

Preferred Qualifications

  • Experience working in tech
  • Experience working with a product team
  • Experience with excel
  • Experience traveling with an executive
  • Project or program management experience

Total Rewards

US Zone 1

$112,200$151,800 USD

US Zone 2

$101,000$136,600 USD

US Zone 3

$89,800$121,400 USD

The range(s) listed above is the expected annual salary/OTE for this role, subject to change.

Dropbox takes a number of factors into account when determining individual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. We target most new hire offers between the minimum up to the middle of the range.

Salary/OTE is just one component of Dropboxs total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).

Dropbox uses the zip code of an employees remote work location to determine which metropolitan pay range we use. Current US Zone locations are as follows:
US Zone 1: San Francisco metro, New York City metro, or Seattle metro
US Zone 2: Austin (TX) metro, Chicago metro, California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Massachusetts, New Hampshire, New York (outside NYC metro), Oregon, Pennsylvania (outside NYC or DC metro), Washington DC metro, and West Virginia (DC metro)
US Zone 3: All other US locations

Dropbox is a Virtual First company and is open to hiring candidates in all authorized locations. However, for this role, the locations posted are preferred.

Benefits

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

  • Competitive medical, dental and vision coverage
  • (US Only) Competitive 401(k) Plan with a generous company match and immediate vesting
  • Flexible Time Off/Paid Time Off, paid holidays, Volunteer time off and more
  • Protection Plans including; Life Insurance, Disability Insurance and Travel benefit plans
  • Perks Allowance to be used on what matters most to you, whether thats wellness, learning and development, food & groceries, and much more
  • Parental benefits including; Parental Leave, Child and Adult Care, Day Care FSA (US Only), Fertility Benefits (US Only), Adoption and Surrogacy support and Lactation Support

Mental Health and Wellness benefitsFree Dropbox space for your friends and family

Additional benefits details are available upon request.

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).