Administrative Assistant

Title: Administrative Assistant

Location: United States, Remote

JobDescription:

About Skylight

Skylight is a digital consultancy using design and technology to help government agencies deliver better public services.

We’re at the forefront of a civic movement to reinvent how all levels of government serve families, patients, and many others in today’s digital world.

If you want to play a part in driving this critical movement forward, we’d love for you to join our growing team of public interest technologists.

The work we do matters.

About the job

Since launching a few years ago, our team has grown rapidly. We find ourselves in an exciting position to further deepen our partnerships within the government contracting space, to continue to attract and retain amazing teammates, and to scale our capacity to make an even bigger difference in the world.

Our company is organized into five main groups: Executive Office (sets and operationalizes the strategic direction of the company), Human Services (focused on clients such as the Centers for Medicare & Medicaid Services), Defense Services (focused on clients such as the U.S. Air Force), Training Services (focused on providing educational services to various government clients), and Service Excellence (focused on continually improving how we deliver client experiences and services across the company).

As an Administrative Assistant in support of Skylight’s Chief Operating Officer (COO), you’ll play a critical role in supporting our day-to-day activities and finding ways to continually improve our operations. The work you do will have a direct impact on our ability to sustain and grow a healthy business.

What you’ll do

• Provide daily administrative support to the COO and the rest of the executive leadership team in order to support key business and operational functions
• Organize and schedule meetings, interviews, events, and other activities that require manual coordination
• Assist in the preparation and distribution of communications such as emails, company announcements, and regularly scheduled reports
• Manage the life cycle of company documents, including creation, updates, and archival
• Assist with corporate compliance-related tasks, from state registrations to insurance policy audits
• Help ensure that essential operational systems data are up-to-date and accurate
• Help manage the recruiting process, such as scheduling interviews and responding to candidate inquiries, to ensure that candidates have a great experience with us
• Help manage the overall process for onboarding and offboarding employees, subcontractors, and independent contractors
• Assist with managing staffing operations, including documenting staffing requirements and facilitating staffing changes
• Book travel arrangements and coordinate offsites
• Proactively suggest and help implement opportunities to improve how we operate internally, including policy updates
• Ensure all changes to our core operational processes and systems follow the company’s operational change control procedures
• Promote an inclusive, collaborative, and positive work environment through all forms of interaction

What we’re looking for

Minimum qualifications

• Self-directed, requiring minimal supervision
• Thoughtful, adaptive, and positive mindset
• Highly resourceful, reliable, organized, and detail-oriented
• Ability to prioritize, problem-solve, and multi-task
• Good written and oral communication skills
• Highly collaborative, interpersonal style of working
• Passionate about creating better public outcomes through great government services
• A mindset and work approach that aligns with our core values
• Ability to travel for work from time to time

Nice-to-have qualifications

• Prior experience working in the government contracting space
• Prior experience working in professional services
• Experience collaborating with a variety of business functions such as people ops, finance, marketing, business development, etc.
• Prior experience working in the civic tech space
• Experience working in a remote-team environment

Don’t meet 100% of the criteria but think you can do the job? We’d love to chat anyway! We’re on a mission to build diverse teams, and studies have shown that women and marginalized folks are less likely to apply to jobs if they don’t check every box.

Other requirements

• All work must be conducted within the U.S.
• You must be legally authorized to work in the U.S. now and in the future without sponsorship.
• As a government contractor, you may be required to obtain a public trust or security clearance.

Position type

This is a full-time, exempt position.

Location

This is a fully remote position.

Care package

Salary

The salary range for this position is between $40,000 and $55,000.

Benefits

Your well-being is important to us, so we focus on supporting you in a variety of ways:

• Medical insurance, dental insurance, vision insurance
• Short-term and long-term disability insurance
• Life and AD&D insurance
• Dependent care FSA, healthcare FSA, health savings account
• Dollar-for-dollar 401(k) match up to 10% of your salary with no vesting period
• Paid time off, including 20 vacation days, 11 federal holidays, and flexible sick leave
• Up to 12 weeks paid time off for all eligible new birth, adoption, or foster parents
• Performance rewards, including annual salary increase, annual performance bonus, spot bonuses, and stock options
• Business development / sales bonuses
• Referral bonuses
• Annual $2,000 allowance for professional development
• Annual $750 allowance for tech-related purchases
• Annual swag budget of $100 to display your Skylight pride with some merchandise (hoodies, hats, and more)
• Dollar-for-dollar charity donation matching, up to $500 per year
• Access up to $1,000 before payday to cover emergency expenses
• Flexible, remote-friendly work environment
• An environment that empowers you to unleash your superpowers for public good