Administrative Assistant

TITLE: Administrative Assistant

BASIS: Part-time Employee

HOURS: 20 hours per week

LOCATION: Fully Remote (USA)

RATE: $21 – $25 commensurate with experience and qualifications.

BENEFITS: Health Stipend ($200/month), Phone/Internet Reimbursement ($25/month),

Unlimited PTO, Enrollment in Retirement Plan.

TIME COMMITMENT

Part Time Schedule

Description

We are seeking an organized, enthusiastic, and collaborative Administrative Assistant to join the Education and Community Building team of the Biodynamic Demeter Alliance, formerly known as the Biodynamic Association. This is a part-time, fully remote position. The applicant would ideally have their own computer, cellphone, and high-speed internet. Limited remote office setup funds are available upon request.

Duties:

Enhance the effectiveness of biodynamic education and community building by providing excellent administrative support

• Monitoring Alliance email inboxes and communicating with members and donors
• Managing general inquiry phone extensions and email addresses, responding to messages, and forwarding to other roles for response when needed
• Co-creating event postings, blogs, pages, and communications for Alliance websites and social media
• Organizing and facilitating cleanup of Cloud storage and shared documents
• Creating, updating, processing, and reporting on information in CRM database for membership services, thank you letters, and other development and fundraising tasks
• Creating and updating graphics for use in company communications on Canva and Adobe products
• Assisting with scheduling meetings and making travel arrangements
• Planning and managing logistics for events such as a staff/board retreat
• Various typical remote office management tasks

Fundraising and Development Assistant

Support fundraising and development for biodynamic education and community building

• Supporting preparation of grant proposals and grant reports
• Monitoring grant proposal deadlines and grant report due dates
• Supporting on overseeing grant-related finances, including allocation of staff hours according to grant requirements and ensuring that grant funding is spent according to budgets
• Supporting sponsorship relationships

Conference Assistant

Support planning, logistics, and implementation of the online biodynamic conference

• Support activities related to the planning and launching of the 2024 Biodynamic Online Conference
• Creating organizational documents, calendars, and lists for speakers and events for use on conference webpages
• Assisting with creation and upkeep of registration documentation, tracking, and reporting, and alerting the Registrar when changes may be needed
• Processing online, phone, and mailed registrations.
• Checking the registrar@ email box regularly, responding to inquiries as appropriate, and forwarding inquiries to other staff as needed

PREFERRED CAPACITIES AND EXPERIENCE

• Ability to self-manage and self-motivate in a fully remote work environment, working both independently and as part of a remote team spread across many time zones.
• Fluency in Zoom and Google Suite/Workspace (Gmail, Drive, Docs, Sheets, Slides)
• Excellent written and verbal communication skills.
• Emotional maturity, interpersonal skills, and warm disposition.
• Comfortable with technology and interested in engaging with and learning about different technological platforms and apps.
• Able to manage multiple projects simultaneously in an organized, efficient, and resourceful manner.
• Strong capacity for prioritization, diligence, and follow-through in completing tasks.
• Willingness to take on challenges with an interest in growing and learning; open to feedback and conversation for improvement.
• Open to and interested in a non-material, spiritual worldview.
• Flexible and adaptable to shifting needs and workflow, integrating new elements as they arise.
• Knowledge of justice, equity, diversity, and inclusion principles and willingness to continually explore new perspectives.
• Able to work collaboratively with people from diverse backgrounds in terms of race,ethnicity, gender, sexual orientation, class, religion, and spirituality.
• Knowledge of, or experience with, biodynamics and/or organic and regenerative agriculture is a plus.
• Written and/or spoken Spanish language fluency is a plus.