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Administrative Assistant

Administrative Assistant

Reports To: Senior Manager, HR – US
Job Type: Full-Time Employment
Region: Central America & Mexico – South America – United States
Location: Peru, Mexico, Costa Rica, Cambridge, MA or US Remote
Start Date: Immediate
Contact: Please apply by using the form below.

About Root Capital

Agriculture is the key to unlocking a better future for billions of people. But while rural families sustain the world, they struggle to sustain themselves. Root Capital is a nonprofit social impact investor that puts its money where others don’t – in underserved agricultural businesses.

We provide financing and business training to agricultural enterprises in the “missing middle” – those that are too big for microloans but too small for commercial lenders. As these agricultural businesses succeed and scale, they become engines of impact that help farming families, communities, and economies to flourish.

Founded in 1999, we are the largest social investor in agricultural businesses. As both a lender and a nonprofit, our unique model allows us to go where other financiers don’t and support agricultural enterprises so they can succeed and grow. Our world-class team of experts identifies, partners with, and invests in exceptional agricultural entrepreneurs in Africa, Asia, and Latin America.

Over 23 years, Root Capital has invested $1.9 billion in more than 750 agricultural enterprises, proving these under-served businesses are bankable and investible. We have shown that access to finance helps these enterprises succeed and fuels the economy. Root Capital’s investments and essential business and finance training have impacted 10 million farming families through job creation, financial security, and climate resiliency. Headquartered in Cambridge, Massachusetts, we currently have offices in Costa Rica, Mexico, Nicaragua, Colombia, Peru, Ghana, and Kenya.

Position Overview

Root Capital is seeking a dynamic, experienced Administrative Assistant to play a vital and pivotal role in the function and success of the Human Resources and Legal departments. Reporting to the Sr. HR Manager (US), the Administrative Assistant will play an important role in providing administrative support to the Legal and HR departments. The Administrative Assistant will interact with staff, leadership, and external partners, which requires excellent interpersonal skills and a high level of confidentiality. This position requires a dynamic individual who excels in a fast-paced administrative support capacity and is comfortable working with various high-level constituencies. The Administrative Assistant brings commitment and integrity to accomplishing Root Capital’s mission and goals in this and other duties as assigned.

Responsibilities

Legal Department 50%

  • Manages relationships with other departments regarding filing of legal records
  • Submits vendor invoices timely with the appropriate documentation
  • Maintains and updates the legal intranet site
  • Formats contractual documents for the legal and credit administration departments
  • Offers administrative support to the legal team when necessary

Human Resources Department 50%

  • Manages relationships with external vendors (examples: travel booking)
  • Submits vendor invoices timely with the appropriate documentation
  • Supports the local team in coordinating events on-site or/and virtually, and even in another state, country, or region, if necessary.
  • Offer administrative support to the local team when necessary
  • Responsible for organizing local events: birthday celebrations, anniversaries, etc. In coordination with HR
  • Primary contact of the IT team to coordinate necessary internet, telephone, and even IT supplies maintenance
  • Collaboration with the accounting team on local administrative reports
  • Retrieves archived information as needed for projects & audits
  • Schedules HR meetings and takes minutes as needed
  • Answers main phone line and transfers calls as necessary

Preferred Qualifications and Skills

  • 3 or more of years of administrative support and office management experience working with an Executive Office or equivalent, as well as other senior-level administrators.
  • Exceptional organizational skills: ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to work under pressure, multitask, and adapt to a dynamic environment.
  • Effective communication skills, with excellent writing abilities for high-level email communication
  • Proactive approach to problem-solving with demonstrated decision-making capabilities.
  • Comfort with AV equipment and minor technology troubleshooting
  • Skilled in MS Office platforms: Word, Excel, PowerPoint; Google platforms: email, calendar, contacts, file management; Salesforce (preferred)
  • Enthusiasm for working in a multicultural environment; experience in a global and multi-location work environment is highly desired.
  • Authorized to work in Peru, Mexico, Costa Rica, or the
  • Expected to work in US-Eastern time zone hours.
  • English fluency required.
  • Spanish fluency or proficiency strongly preferred.

Applications

More information about Root Capital is available at www.rootcapital.org. Applications are accepted on a rolling basis. Candidates are encouraged to apply using the form below as soon as possible, making sure to include a resume and cover letter that describes your interest, qualifications, language abilities, salary requirements, and how you learned of the position. Finalist candidates will be required to provide at least three work-related references.

Root Capital provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, creed, religion, sex, national origin, ancestry, active military or veteran status, age, physical or mental disability, medical condition, pregnancy (which includes pregnancy, childbirth, medical conditions related to pregnancy and childbirth, and breastfeeding and expressing breast milk), sexual orientation, gender, gender identity, gender expression, genetic information, or any other characteristic protected by law. Root Capital is committed to creating a dynamic work environment that upholds our leadership principles of: empowerment, equity, integrity, service, and transparency.