Administrative Assistant

Title: Administrative Assistant – Virtual

Location: US National

Our current portfolio of media assets includes The USA TODAY NETWORK, which includes USA TODAY, and local media organizations in 43 states in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom. We also own digital marketing services companies under the brand LocaliQ, which provide a cloud-based platform of products to enable small and medium-sized businesses to accomplish their marketing goals. In addition, our portfolio includes one of the largest media-owned events businesses in the U.S., USA TODAY NETWORK Ventures.

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The Endurance Administrative Assistant will be the intersection between event operations and accounting. This role will report directly to the Senior Director, Event Operations.

Ventures Endurance Mission

Produce world-class, community-centric events that inspire, empower, and celebrate every participant.

Ventures Endurance Core Values

1. Communicate Collaboratively

1. Act with Authenticity

1. Embrace Inclusivity

1. Celebrate Achievements

1. Exceed Expectations

1. Nurture Passion

1. Live with a Growth Mindset

20 hours per week, $14-$17/hour

Responsibilities include, but are not limited to:

• Assist in managing event invoices
• Assist in tracking and processing event invoices
• Assist in executing event check requests
• Reconcile Ventures Events PCard reports

• Monitor and process event invoices
• Assist in ordering event materials

Required Skills:

• Must exemplify all 7 core values outlined above

• Excellent communication, interpersonal, and customer service skills
• Must have excellent problem-solving skills
• Good time management, strategic planning, and organizational skills
• Strong sense of time organization and urgency
• Able to work independently and within a team

• Must be able to use Excel and Google Suites
• Ability to hold oneself accountable and an aptitude for prioritizing multiple projects
• Ability to forge interdepartmental relationships
• Experience with Smartsheetis a plus, but not required

Qualities required of all Ventures Endurance team members:

Ventures Endurance is a growth-oriented organization with successful team members possessing a strong work ethic and the ability to work individually and as a team. Solutions-oriented individuals with a hands-on approach to identifying inefficiencies and cost-saving opportunities, while maintaining a quality workplace environment and product. The flexible and cooperative environment lends itself to a tight-knit community of employees working together to achieve success.

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