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Administrative Assistant

Administrative Assistant

at Mozilla (View all jobs)

Remote US

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

To learn more about our Hiring Range System, please click this link.

An Administrative Assistant at Mozilla provides support to another individual or group of individuals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support to extend the effectiveness and efficiency of those they support. The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, utilize the Lead EA for their development.

Duties and Responsibilities:

  • Understands the business priorities of your leaders to best leverage their time.
  • Schedules and maintains meetings, travel itineraries and prepares ad hoc related arrangements for assigned leaders.
  • Supports special projects which may include team offsites, events, onboarding and culture/ team building programs.
  • Manages distribution lists and organization charts.
  • Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
  • Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders.
  • Crafts and distributes reports upon request which may require working across the organization to collect information. Identifies key issues and patterns from partial/conflicting data. Approaches complex situations and comes to the table with new and unique perspectives.
  • Builds and reinforces open partnerships with leaders to help manage an effective and efficient working team while keeping all members organized, informed, and on task.
  • Maintains confidential information and proprietary reports.
  • As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader’s behalf.
  • Perform ad hoc duties as assigned based on the business needs.

Specific Skills and Experience Required:

  • 5-7 years proven experience providing administrative support to multiple leaders (Sr. Director or VP level), preferably in fast-paced, remote, global environments.
  • Consistent track record setting and managing expectations.
  • Effective communication and interpersonal skills.
  • Receptive to learning and adapting to new experiences.
  • Ability to apply thoughtful judgment to complex situations; Ensuring that you understand the “why” behind and beyond tactical instructions and directives.
  • Dedication to confidentiality and discretion.
  • Strong relationship building skills while maintaining composure under pressure.
  • Teammate approach; ability to establish and maintain successful cross-functional relationships.
  • Ability to work extensively with common sharing and communication apps, like GSuite and Slack as well as web-based apps like Expensify and Workday.
  • You have an eye for details and a knack for planning and organizing multiple schedules across different time zones.
  • Ability to anticipate next steps and take initiative, think clearly, creatively solve problems and make decisions under pressure.
  • Experience creating and improving processes is a plus.

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to diversity, equity, inclusion, and belonging

Mozilla understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at hiringaccommodation@mozilla.com to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: C


Req ID: R2109