Accounts Payable Assistant

AP Assistant

Job ID2023-12869

Function

Accounting/Finance

Location

US-Remote

Employment Status

Full Time

Overview

Responsible for handling various Accounts Payable tasks such as coding invoices, settlement runs, customer service, and compiling a large volume of check requests for processing; working with other departments to ensure completeness of requests.

Job Highlights

• Ensure that Company authorization guidelines are being followed, including proper authorization of invoices, check requests and checks.
• Ensure internal controls and system security are in place and procedures are properly followed.
• Maintain existing Accounts Payable procedures.
• Responsible for streamlining, seeking more efficient procedures, staying abreast of Accounts Payable best practices and new technologies.
• Process large volume of invoices each week.
• Process large volume of expense reports each week.
• Ensure correctness of general ledger coding on invoices.
• Ensure invoices are processed within the Workday queue daily.
• Responsible for recognizing system breaks or process issues (including potential issues), and communicating those issues to AP Supervisor.
• Root cause problems and solutioning.
• Reconcile Accounts Payable Supplier statements and/or accounts.
• Perform research for Accounting, external departments or Suppliers as needed.
• Provide customer service to executive level internal employees.
• Assist Banking team as it relates to Supplier refund checks.
• Meticulous organization of requests.
• Provide ad hoc reporting.
• Ensure expenses are properly classified (appropriate G/L classification and accounting period).
• Research Complex Supplier issues.
• Special projects as needed.
• Other duties as assigned.

Qualifications

EDUCATION/TRAINING/EXPERIENCE:

• High school diploma or equivalent.
• Some Accounts Payable helpful but organizational skills, technical ability, attention to detail, communication skills and energy level are key.
• Workday knowledge a plus.
• Energetic, forward-thinking, and creative individual with high ethical standards and an appropriate professional image.
• Technically savvy, working with a variety of systems (i.e., Excel, Outlook, network files, ticketing help-desk system (Workday knowledge a plus)).
• Ability to meet deadlines.
• Works efficiently in paperless environment.
• Strong attention to accuracy and detail.
• Exceptional organizational skills.
• Ability to communicate effectively, both in writing and verbally.
• Self-motivated; ability to work without a great deal of direct supervision in a remote environment.
• Must have a pleasant disposition and high tolerance level for diverse personalities.
• Ability to travel to office 1 to 2 days per month.
• Some overtime may be required.

PHYSICAL REQUIREMENTS:

• Requires prolonged sitting.
• Must possess sufficient eye-hand coordination/manual dexterity to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
• Required normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and evaluations.

WORKING CONDITIONS (environment and safety):

• Work performed virtually and in-office.
• Involves frequent contact with professional staff and managed care organizations.
• Work may be stressful at times.
• Interaction with others may be frequent and often disruptive.