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Accounts Payable Assistant

AP Assistant

Job ID2023-12869

Function

Accounting/Finance

Location

US-Remote

Employment Status

Full Time

Overview

Responsible for handling various Accounts Payable tasks such as coding invoices, settlement runs, customer service, and compiling a large volume of check requests for processing; working with other departments to ensure completeness of requests.

Job Highlights

  • Ensure that Company authorization guidelines are being followed, including proper authorization of invoices, check requests and checks.
  • Ensure internal controls and system security are in place and procedures are properly followed.
  • Maintain existing Accounts Payable procedures.
  • Responsible for streamlining, seeking more efficient procedures, staying abreast of Accounts Payable best practices and new technologies.
  • Process large volume of invoices each week.
  • Process large volume of expense reports each week.
  • Ensure correctness of general ledger coding on invoices.
  • Ensure invoices are processed within the Workday queue daily.
  • Responsible for recognizing system breaks or process issues (including potential issues), and communicating those issues to AP Supervisor.
  • Root cause problems and solutioning.
  • Reconcile Accounts Payable Supplier statements and/or accounts.
  • Perform research for Accounting, external departments or Suppliers as needed.
  • Provide customer service to executive level internal employees.
  • Assist Banking team as it relates to Supplier refund checks.
  • Meticulous organization of requests.
  • Provide ad hoc reporting.
  • Ensure expenses are properly classified (appropriate G/L classification and accounting period).
  • Research Complex Supplier issues.
  • Special projects as needed.
  • Other duties as assigned.

Qualifications

EDUCATION/TRAINING/EXPERIENCE:

  • High school diploma or equivalent.
  • Some Accounts Payable helpful but organizational skills, technical ability, attention to detail, communication skills and energy level are key.
  • Workday knowledge a plus.
  • Energetic, forward-thinking, and creative individual with high ethical standards and an appropriate professional image.
  • Technically savvy, working with a variety of systems (i.e., Excel, Outlook, network files, ticketing help-desk system (Workday knowledge a plus)).
  • Ability to meet deadlines.
  • Works efficiently in paperless environment.
  • Strong attention to accuracy and detail.
  • Exceptional organizational skills.
  • Ability to communicate effectively, both in writing and verbally.
  • Self-motivated; ability to work without a great deal of direct supervision in a remote environment.
  • Must have a pleasant disposition and high tolerance level for diverse personalities.
  • Ability to travel to office 1 to 2 days per month.
  • Some overtime may be required.

PHYSICAL REQUIREMENTS:

  • Requires prolonged sitting.
  • Must possess sufficient eye-hand coordination/manual dexterity to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
  • Required normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and evaluations.

WORKING CONDITIONS (environment and safety):

  • Work performed virtually and in-office.
  • Involves frequent contact with professional staff and managed care organizations.
  • Work may be stressful at times.
  • Interaction with others may be frequent and often disruptive.